By-Laws Updated 6-29-2020

UpdatedTuesday June 30, 2020 by Kate Murray.

MIFFLIN AREA YOUTH BASEBALL ASSOCIATION

BY-LAWS

ARTICLE I

SECTION I.     The purpose of this Association shall be the establishment, promotion and maintenance of a baseball league for educating and training children residing within or a student of the Governor Mifflin School District.

SECTION II.    The name of the Association shall be the Mifflin Area Youth Baseball Association (MAYBA).

ARTICLE II

SECTION I.     Membership in MAYBA shall be available to persons over nineteen (19) years of age who are head coaches, designated assistant coaches, officers, directors, managers, umpires, committee members and parents or legal guardians of registered participants.

ARTICLE III

SECTION I.     The management of the Association shall be vested in the Board of Directors.

SECTION II.    The Board of Directors shall consist of the following: President, Vice President, Vice President of Equipment and Uniforms, Vice President of Fields and Maintenance, Vice President of Sponsorships and Fundraising, Vice President of Tee Ball, Vice President of Instructional, Vice President of Minors, Vice President of Majors, Vice President of Fall Baseball, Vice President of Tournament Baseball, Treasurer and Secretary.

SECTION III.  The Board of Directors and members will meet at the discretion of the President.  Meetings can be called at any time provided at least three (3) days notice is given to the Association members.

ARTICLE IV

SECTION I.     The elective officers of the Association shall be President, ten (10) Vice Presidents, Treasurer and Secretary.

SECTION II.    The officers and representatives making up the Board of Directors shall be elected by the members who are in good standing as of the June General Meeting and shall take office on October 1 of the year elected and hold office for a term of two (2) years (a year is defined as October 1 of year elected until September 30 of the following year (e.g. October 1, 2018 to September 30, 2019) or until their successors have been elected and qualified.  All Board members shall be required to attend a minimum of eight (8) Board meetings per year.  Otherwise, The Board may take action against the inattentive Board member.

SECTION III.  The President shall preside at all meetings of the Association and of its Board of Directors and shall carry on those other responsibilities assigned to him by these By-Laws and by the Board of Directors, including the appointment of necessary committees as needed.

SECTION IV.   A Vice President, Treasurer or Secretary shall, during the absence or temporary incapacity of the President, perform the duties and have the power of the President.  The succession will be by seniority as a MAYBA Board member.

If any Board member is unable to perform their duties, due to death, illness, resignation or termination (based on behavior which is detrimental to MAYBA), their office can be filled by another member of MAYBA, appointed by a majority of the Board.  Any new officer voted onto the Board by the Board must be re-elected by the General Membership at the June General Membership meeting.

SECTION V.    The Vice President shall perform those duties assigned by the President.

SECTION VI.   The Vice President of Equipment and Uniforms shall be responsible for the procurement, distribution and storage of the MAYBA equipment, uniforms and supplies.

SECTION VII. The Vice President of Fields and Maintenance shall be responsible to maintain or coordinate the maintenance of the fields utilized by the Association and of the field maintenance tools and machinery and storage sheds of the Association.

SECTION VIII.            The Vice President of Sponsorships and Fundraising shall be responsible for procuring sponsors to financially support the Association and to coordinate fundraising programs for the Association.

SECTION IX.  The Vice President of Tee Ball shall be responsible for the organization and coordination of all aspects of the Tee Ball level.

SECTION X.    The Vice President of Instructional shall be responsible for the organization and coordination of the Instructional level.

SECTION XI.  The Vice President of Minors shall be responsible for the organization and coordination of the Minors level.

SECTION XII. The Vice President of Majors shall be responsible for the organization and coordination of the Majors level.

SECTION XIII.            The Vice President of Fall Baseball shall be responsible for the organization and coordination of the fall baseball season.

SECTION XIV.              The Vice President of Tournament Baseball shall be responsible for the organization and coordination of the tournament baseball season.

SECTION XV. The Treasurer shall receive, and is accountable for, all funds of the Association and shall make expenditures of the Association upon vote of a majority of the Board.  All expenditures shall have the prior approval of the Board.  All checks exceeding $500 must be signed or approved by the President and Treasurer or by either for lesser amounts.

SECTION XVI.              The Secretary shall keep an accurate account of all the meetings of the Association and shall also keep an accurate roll of the membership, including names and addresses.  The Secretary shall also update the Baseball Rules of the Association and handle the correspondence of the Association.

ARTICLE V

SECTION I.     A majority of the Board of Directors shall comprise a quorum for voting on all Association matters.

 

 

ARTICLE VI

SECTION I.     Any member in good standing shall have the right to vote for officers and directors at the June annual meeting.

ARTICLE VII

SECTION I.     These By-Laws may be amended at any Board meeting in the following manner:  Proposed changes to the By-Laws may be submitted to the President in writing by a Board member, and a copy forwarded to all Board members.  In the Board meeting following the submission, the proposed amendment to the By-Laws shall be adopted, tabled or rejected by a majority vote by all Board members.  Absent Board members may submit a written vote on the issue.  If adopted, the amendment will be in full force and effect immediately upon adoption.

ARTICLE VIII.

SECTION I.     All MAYBA head coaches, designated assistant coaches, officers, directors, managers, umpires and committee members shall be required to obtain at their own cost: 1) criminal records check, and 2) PA Child Abuse History clearance.

SECTION II.    All MAYBA head coaches, designated assistant coaches, players and parents or legal guardians shall be required to sign and adhere to the MAYBA Code of Conduct and all will help the Board of Directors enforce the Code.

ARTICLE IX

SECTION I.     The President should, at least thirty (30) days before the June annual meeting, appoint a nomination committee, consisting of three (3) members of the Association, who shall make recommendations at the June annual meeting to the members for officers and directors to be elected at the June annual meeting.  Nominations from the floor shall also be accepted at the June annual meeting.

ARTICLE X

SECTION I.     In the event that MAYBA dissolves, all money and equipment belonging to the Association shall become the property of the GMIS PTO for equitable distribution to all playgrounds within the boundaries of the Governor Mifflin School District.

ARTICLE XI

SECTION I.     This Association is organized exclusively for charitable, religious, educational and scientific purposes, including, for such purposes, the making of distributions to organizations under Section 501(c)(3) of the Internal Revenue Code (or the corresponding section of any future Federal tax code).  No part of the net earnings of the Association shall inure to the benefit of, or be distributable to, its members, trustees, directors, officers or other private persons, except that the Association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of Section 501(c)(3) purposes.  No substantial part of the activities of the Association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Association shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of, or in opposition to, any candidate for public office. 

Notwithstanding any other provisions of these articles, the Association shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code (or corresponding section of any future Federal tax code) or (b) by an organization, contributions to which  are deductible under Section 170(c)(2) of the Internal Revenue Code (or corresponding section of any future Federal tax code).

Upon the dissolution of this Association, assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code (or corresponding section of any future Federal tax code), or shall be distributed to the Federal Government, or to a State or Local government, for a public purpose.  However, if the named recipient is not then in existence or no longer a qualified distributee, or unwilling or unable to accept the distribution, then the assets of this Association shall be distributed to a fund, foundation or corporation organized and operated exclusively for the purposes specified in Section 501(c)(3) of the Internal Revenue Code (or corresponding section of any future Federal tax code).

 

Revised and adopted June 29, 2020