By-Laws

Updated Tuesday March 10, 2015 by Daryl Breneman.

MIFFLIN AREA YOUTH BASEBALL ASSOCIATION

CONSTITUTION and BY-LAWS 

ARTICLE I.

SECTION I.  The purpose of this organization shall be the establishment, promotion and maintenance of a baseball league for educating and training children residing within or a student of the Governor Mifflin School District. 

SECTION II.  The name of the Association shall be the Mifflin Area Youth Baseball Association (MAYBA). 

ARTICLE II.

SECTION I.  Membership in MAYBA shall be available to persons over nineteen (19) years of age who are head coaches, designated assistant coaches, officers, directors, managers, umpires, league committee members, parents or legal guardians of registered participants.  

ARTICLE III.

SECTION I.  The management of the Association shall be vested in the Board of Directors. 

SECTION II.  The Board of Directors shall consist of the following: President, 11 Vice Presidents, Secretary, and Treasurer. 

SECTION III.  The Board of Directors and members will meet at the discretion of the President.  Meetings can be called at any time provided at least three (3) days notice is given to the Association members. 

ARTICLE IV.

SECTION I.  The elective officers of the Association shall be President, 11 Vice Presidents, Treasurer and Secretary. 

SECTION II.  The Officers and representatives making up the Board of Directors shall be elected by the members who are in good standing as of the June General Meeting and shall take/hold office for a term of two years (One year is defined as October 1 of year elected until September 30 of the following year - E.g. October 1, 2010 – September 30, 2011, etc.) or until their successors have been elected and qualified. The President, V.P. Midgets, V.P. Mites, V.P. Instructional, V.P. T-Ball, V.P. of Senior League, Treasurer, Secretary, V.P. Services, V.P. Fields & Maintenance, V.P. Umpires, V.P. Administration, V.P. Volunteers and V.P. of Volunteers-Youth shall serve no more than two consecutive terms in office in the same position. The officers shall begin their term of office on October 1 of year elected and conclude September 30, two years from that date.  All Board members shall be required to attend a minimum of eight (8) Board meetings per year.  Otherwise, the Board may take action against the inattentive Board member. 

SECTION III.  The President shall preside at all meetings of the Association and of its Board of Directors and shall carry on those other responsibilities assigned to him by these By-Laws and by the Board of Directors including the appointment of necessary committees as needed. 

SECTION IV.  A Vice President, Treasurer or Secretary shall, during the absence or temporary incapacity of the President, perform the duties and have the power of the President.  The succession will be by seniority as a MAYBA Board member.

 If any Board Member is unable to perform their duties, due to death, illness, resignation or termination (based on behavior which is detrimental to MAYBA), their office can be filled by another member of MAYBA – Appointed by a majority vote of the Board.  Any new officer voted onto the Board by the Board must be re-elected by the General Membership at the June General Membership meeting. 

SECTION V.  The Vice President of Equipment shall be responsible for the procurement, distribution and storage of the MAYBA equipment, uniforms and supplies. 

SECTION VI.  The Treasurer shall receive, and is accountable for, all funds of the Association and shall make expenditures of the Association upon vote of a majority of the Board of Directors.  All expenditures shall have the prior approval of the Board of Directors.  All checks exceeding $500.00 must be signed or approved by the President and Treasurer or by either for lesser amounts. 

SECTION VII.  The Secretary shall keep an accurate account of all the meetings of the Association and shall also keep an accurate roll of the membership, including names and addresses.  The Secretary shall also update the Baseball Rules of the Association and handle the correspondence of the Association. 

SECTION VIII.  The Vice President of Umpires shall be responsible for the recruitment, training, and scheduling of umpires for MAYBA sanctioned events, and other related duties and responsibilities assigned by the Board of Directors or President. 

SECTION IX.  The Vice President of Volunteers and Vice President of Volunteers-Youth shall be responsible to organize fund-raising and special events and coordinate/manage the Volunteers.  He or she shall also be authorized to establish a booster club or similar such group to assist him or her with their duties and responsibilities. 

Section X.   The Vice President of Administration shall be responsible to coordinate corporate sponsorship and fund-raising, and other duties as assigned by the President.  

ARTICLE V.

SECTION I.  A majority of the Board of Directors shall comprise a quorum for voting on all league matters.  

ARTICLE VI.

SECTION I.  Any member in good standing shall have the right to vote for officers and directors at the June annual meeting. 

ARTICLE VII.

SECTION I.  These By-Laws may be amended at the January and July meeting in the following manner: Proposed changes to the By-Laws may be submitted one month prior to January or July in writing by a Board Member, and a copy forwarded to any member not present. 

SECTION II.  In the January or July meeting the amendment to the By-Laws shall be adopted, tabled, or rejected by a majority vote by all Board members. Absent Board members may submit a written vote on the issue. If ratified, the amendment will be in full force and effect immediately upon adoption. 

ARTICLE IX

SECTION I.  All MAYBA head coaches, designated assistant coaches, officers, directors, managers, umpires and league committee members shall be required to obtain at their own cost: 1) Criminal Records Check and 2) PA Child Abuse History Clearance. 

SECTION II.  All MAYBA head coaches, designated assistant coaches, players and parents or legal guardians shall be required to sign and adhere to the MAYBA Code of Conduct and all will help the MAYBA Board of Directors enforce those rules. 

ARTICLE X.

SECTION I.  The President should, at least thirty (30) days before the June annual meeting, appoint a nomination committee, consisting of three (3) members who shall make recommendations at the June annual meeting to the members for officers and directors to be elected at the June annual meeting.  Nominations from the floor shall also be accepted at that meeting. 

ARTICLE XI.

SECTION I.  In the event the MAYBA dissolves, all money and equipment belonging to the Association shall become the property of the G.M.I.S. P.T.A for equitable distribution to all playgrounds within the boundaries of the Governor Mifflin School District. 

ARTICLE XII.

SECTION I.  This organization is organized exclusively for charitable, religious, educational and scientific purposes, including, for such purposes, the making of distributions to organizations under section 501 (c)(3) of the Internal Revenue Code (or the corresponding section of any future Federal tax code.) No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, directors, officers or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of Section 501 (c)(3) purposes.  No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of, or in opposition to, any candidate for public office. Notwithstanding any other provisions of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code (or corresponding section of any future Federal tax code)or (b) by an organization, contributions to which are deductible under Section 170 (c)(2) of the Internal Revenue Code (or corresponding section of any future Federal tax code.) Upon the dissolution of this organization assets shall be distributed for one or more exempt purposes within the meaning of Section 501 (c)(3) of the Internal Revenue Code, or corresponding section of any future Federal tax code, or shall be distributed to the Federal government, or to a state or local government, for a public purpose. However, if the named recipient is not then in existence or no longer a qualified distribute, or unwilling or unable to accept the distribution, then the assets of this organization shall be distributed to a fund, foundation or corporation organized and operated exclusively for the purposes specified in Section 501(c)(3) of the Internal Revenue Code (or corresponding section of any future Federal Tax Code.)